12 to 14 passengers
Mercedes-Benz Sprinter
Individual seats and a high roof; the best vehicle over distance.
Louisville · Lexington · Bluegrass farm and barn venues
Wedding transportation, planned around the guests.
The couple’s car is the easy part. The hard part is a hundred guests at a downtown hotel, a farm venue twenty-five minutes away down one lane, and nobody who should be driving at eleven at night. We plan the shuttle loops first and the couple’s car around them.
- One flat rate, gratuity included
- Escalade, Suburban, Sprinters, mini buses and 56-seat coaches
- Rehearsal dinner and airport arrivals in the same quote
Three jobs on the day
Who needs moving, and in what
The couple
Cadillac Escalade or executive sedan
From getting ready to the ceremony, then on to photos and the reception. The sedan suits the couple alone; the Escalade takes the couple with parents or the photographer, and room for the dress.
The wedding party
Mercedes Sprinter
Twelve to fourteen bridesmaids, groomsmen and parents together, with upright seats that keep hair and suits intact on the way.
The guests
Mini bus or motor coach loops
Hotel to venue before the ceremony, and venue to hotel at the end of the night, running as many loops as the guest list needs.
The guest shuttle
Count the loops before you pick the bus
Take 120 guests and a venue twenty minutes from the hotel. A 28-seat mini bus needs five runs to bring everyone in, more than three hours of driving at forty minutes a round trip. A 56-seat coach does it in three runs. Two mini buses side by side do it in three runs as well, and also split the late departures between the early leavers and the last dance.
Send us the guest count, the hotel and the venue, and the quote shows the loops and the times.
The day, in order
A typical wedding schedule
Getting ready
The wedding party car collects from the hotel or the house. We agree a hard departure time, because the ceremony start is the one time that cannot move.
Guest arrivals
Shuttle loops from the hotel, the last arriving at least twenty minutes before the ceremony.
Ceremony to photos to reception
The couple’s car waits for the photographer. The photo stop usually takes twenty to forty minutes longer than planned, so we allow for it.
The end of the night
An early loop for older guests and families, and a last loop after the send-off. Nobody needs a taxi from a farm lane at midnight.
Venues
Farms, barns, castles and city halls
Lexington alone lists wedding venues from The Kentucky Castle and the Round Barn at the Red Mile to Limestone Hall downtown. Country venues often have a single lane in, limited turning room and little lighting after dark, so we check coach access with the venue before we quote a 56-seater.
When not to book us
Everyone under one roof
If the ceremony, the reception and the guest rooms are all in the same hotel, you do not need a shuttle, and possibly not a car at all. We earn our fee when the venue is out of town, the guests are spread across hotels, or the drive home comes after an open bar.
Questions
Wedding transportation questions
How far ahead should we book?
As soon as the date and venue are fixed. Spring and autumn Saturdays are the busiest, and the larger vehicles go first.
Can the car wait between the ceremony and the reception?
Yes. Wedding cars are usually booked by the hour so they can wait for photos and the send-off. The hours are set out in the quote.
Can you also cover the rehearsal dinner and airport arrivals?
Yes. Out-of-town guests flying into Louisville (SDF), Lexington (LEX) or Cincinnati (CVG) can be collected and quoted with the wedding. See airport car service.
Will a coach reach a farm venue?
Most can, but not all. We confirm the access road, the turning space and where the coach can stand with the venue before quoting, and suggest mini buses where a coach will not fit.
Is gratuity included?
Yes. The flat rate you are quoted includes it, and nothing is added after the wedding.
Our fleet
Choose the vehicle for your group
Seven vehicle types, all chauffeured and all quoted at one flat rate with gratuity included. Pick one, or leave it to us and we will recommend the right size.
Up to 28 passengers
Executive mini bus
Forward-facing seats for wedding shuttles and corporate groups.
Ready when you are
Tell us the date and the venue.
Add the guest count and the hotels, and we will send the loops, the cars and one flat rate.